I'm also a total noob as far as "living history" goes. I'm a bit intimidated too, since so far I've only aimed for "renfaire accuracy" and not "living history".
But I get the impression, after talking with some of the folks on the facebook group, that they're not aiming to be real strict, but rather want people to make an honest effort to be accurate where they can, and not come in with cheesy costuming and obvious anachronisms.
Sir Nathan and I are discussing the idea of carpooling. But one of the things we'll need to work out is lodging.
I do have a period tent (panther pavilion), but I'm probably still going to get a hotel room and be comfy. I'm asking Nicky about that, since he said he'll make hotel info available to folks.
I figure any of us coming from our group here will be welcome to use my tent as a staging area during the day. We can use it to create a display, and section off an area as a changing room. The side panels are pretty versatile, and I think it'll work to run a rope across the middle and hang up the panels to wall in one half, and have the other half be exposed but sun-shaded. I have yet to try that with the wall panels themselves rather than just hanging a sheet, but I think we can make it work.
By not packing actual camping supplies, I think I'll have enough room in my truck to pack other encampment items, like some chests and other goodies. I'm trying to compare it to going to Pennsic, where I pack the truck to capacity, and usually don't bring armor. Here I'll need to pack armor, but not bedding if I sleep off site.
Things to remember to bring for an event like this will include a wooden chair if you have one, tables if you have them, extra arms and armor to display, racks for them if you can manage it, period lighting (candles, oil lamps), and feast gear (mugs/goblets, utensils, plate, bowl).
I'll want to pack a cooler, and keep it in the "back stage" area of the tent. Modern stuff needs to stay out of view.
Everything I can think of packing is going to take up space in my little truck. I'm going to have to plan smartly.